Best Virtual Office in Chicago (2026 Guide)

Chicago, like many cities, is rife with potential business opportunities. But this also comes with rising costs for property. In a world where you can do more and more online, many businesses are shifting to an online model, so they don’t have to rely on a physical location. This approach reduces overhead and improves flexibility, but there are benefits of having an office.

Virtual offices bridge the gap by providing a professional business address and essential office infrastructure without the cost of a physical location. This allows businesses to maintain credibility, manage correspondence, and operate more efficiently while remaining remote.

This guide compares the best virtual office providers in Chicago based on pricing, address legitimacy, mail handling, phone services, and access to meeting rooms.

What to Consider When Choosing a Virtual Office in Chicago

Different businesses have different needs, which means that the best virtual office in Chicago for one company might not necessarily be the best for you. Below are the key factors to consider when evaluating virtual office providers in Chicago.

Before reviewing specific providers, it’s important to understand what a virtual office can offer your business and which features matter most. If you want a clearer breakdown before comparing options, learning what a virtual office is can help explain how these services work in practice.

A Business Address 

A compliant business address is one of the most important features of a virtual office. As a business grows, you might not necessarily want your professional business address to be the same as your personal address.

You can get a virtual business address, Chicago resident or not, which can make your business seem more prestigious and trustworthy, especially if you deal with Chicago-based clients. Also, a business address might not just be an optional extra. You might need a separate address for registering your business, as well as dealing with business-specific banking and licensing correspondence that you want to keep separate from your personal life.

Mail Handling Reliability

Along with a professional business address, you can also access a mail handling service. After all, if you’re not getting your mail sent to you, you still need to know that it’s safe and secure. You also want to be able to read it conveniently.

A reliable mail handling service typically includes secure mail receipt, notifications, and optional scanning or forwarding.

Phone Answering

If your business deals with a lot of clients and other people phoning up, you’re going to want a receptionist. You don’t necessarily want to hand out your personal phone, and a phone answering service can help you handle a high volume of calls. 

This also looks more professional and screens calls for you, allowing you to focus on your work. In some cases, providers only offer professional voicemail services. Others include a live receptionist and full phone answering, either in the base plan or as an upgrade.

Meeting Room Access

One of the key features of a virtual office is that it’s virtual; there isn’t a physical location. But what if you need a physical office from time to time? In this case, you’re going to want Chicago virtual office services that actually include temporary usage of meeting rooms and offices. So, you can handle in-person meetings with clients without having to go out for a meal or invite them to your home. Availability and pricing for meeting rooms can vary significantly depending on the provider and membership level.

Pricing Structure and Contract Types

Finally, it’s important to check out the price of each virtual office provider, as well as what contract types they have to offer. 

This might include a monthly payment scheme, or you might prefer to pay a larger amount annually. Some providers charge separately for core services, which can increase monthly costs. You might be able to save if you’re willing to forgo a certain feature that you don’t really need.

Comparing the Top Virtual Office Providers in Chicago

Here is a quick Chicago virtual office comparison of some of the best providers in the area and beyond.

Best Overall Value: Opus Virtual Offices

If you want a great overall option that gives you everything you need for an affordable price, Opus Virtual Offices might be a good choice.

They offer an all-inclusive deal, which has everything you’ll need from a virtual office, all for $99 per month. This includes a business address, a company phone and fax number, unlimited call answering, call transfers, and other features. 

This covers basically everything that most small or medium businesses would need from a virtual office, but you can get some optional extras as well. It’s a well-rounded and affordable option, which works for most business needs. This makes Opus Virtual Offices a strong choice for LLCs and growing businesses that want predictable pricing and essential services included. For many Chicago-based LLCs and remote-first businesses, this all-in-one approach reduces complexity and keeps monthly costs predictable. Businesses interested in availability and locations can also explore virtual office options in Chicago directly.

Best Global Network: Regus

While we’re focused on the Chicago business landscape, sometimes you want something with a wider reach. Regus operates on the global market, so it’s great if your business ends up spreading outside of Chicago or even outside of the US entirely. 

Regus has options for small businesses and larger businesses alike, making it ideal for scaling up over time. They are designed to be as flexible as possible, with different price points depending on whether you need to be able to access physical offices or meeting spaces or not. Once you’ve narrowed down your options, understanding how to set up a virtual office can make the process easier and help you avoid common setup mistakes.

Best Option for Meeting Rooms: Industrious

While other virtual office providers do have options for meeting rooms, this is where Industrious shines most of all. They have some memberships that allow you to rent physical workspaces on a monthly basis. 

But if you want a virtual membership, you don’t pass up the option for great meeting rooms or spaces as and when you need them. They have loads of locations, so it’s easy to find a location that’s convenient for you and your clients or employees. This option works best for businesses that regularly need physical workspace rather than those looking for a primarily virtual setup.

Final Thoughts

The best virtual office in Chicago depends on how your business operates today. Some companies benefit from premium meeting spaces or global access, while others prioritize affordability and essential services. Choosing a provider that matches your current needs makes it easier to scale without unnecessary costs.

Depending on the size of your business and your budget, it can be better to go for a more bare-bones and economical deal and then revisit what type of virtual office your company needs later down the line. Think about your day-to-day uses now, not just what you want in the far future.